Human Resources & Compliance Specialist
Nashville, TN
Part Time
Senior Manager/Supervisor
The Tennessee Primary Care Association (TPCA), the statewide membership organization representing 30 nonprofit Community Health Centers, advances a mission to provide leadership, advocacy, and membership support as the unified voice for primary care across Tennessee. TPCA serves as a vital bridge between community needs and decision-makers at the federal, state, local, and corporate levels. The Human Resources & Compliance Specialist is a key operational role responsible for managing core human resources functions, ensuring the organization’s compliance with applicable federal and Tennessee state employment laws, and supporting a people-centered, mission-aligned workplace culture. This part-time position requires a detail-oriented, self-directed professional with a strong HR generalist background, a working knowledge of nonprofit environments, and a genuine commitment to serving an organization dedicated to expanding access to quality primary care for all Tennesseans.
Essential Duties:
Duty 1: Human Resources Administration
Duty 2: Regulatory Compliance & Risk Management
Duty 3: Employee Relations & Organizational Culture
Duty 4: Payroll Coordination & HR Systems
Duty 5: General Organizational Support
Qualifications:
Education & Experience
Core Competencies:
Knowledge, Skills, and Abilities:
Work Environment (includes physical requirements):
Hours: 20-24 hours per week (schedule negotiable)
Pay: $32-$41 per hour
This job description reflects management’s assessment of the functions and requirements of the job. It is a general guideline and not intended to be an exhaustive list of all job elements. It does not restrict management’s ability to reassign or change responsibilities. I have received and read my job description. I understand the requirements of the job and that I am expected to perform other duties as assigned.
Essential Duties:
Duty 1: Human Resources Administration
- Manage the full employee work cycle including recruitment, coordination, onboarding, orientation, disciplinary action, and offboarding processes.
- Maintain accurate and confidential employee records, personnel files, and HR documentation in compliance with applicable recordkeeping requirements.
- Administer and communicate employee benefits programs including health insurance, retirement plans, paid time off, and leave policies.
- Serve as the primary point of contact for staff trainings, HR inquiries, providing clear and timely guidance on policies, procedures, and workplace matters.
- Coordinate and track performance review processes, ensuring timely completion and appropriate documentation.
- Support the development, review, and periodic updating of the Employee Handbook and organizational HR policies.
- Assist leadership with compensation benchmarking and salary structure review as needed.
Duty 2: Regulatory Compliance & Risk Management
- Ensure organizational compliance with applicable federal and Tennessee state employment laws, including FLSA, FMLA, ADA, Title VII, EEO, and OSHA requirements.
- Monitor regulatory changes and proactively advise leadership on updates affecting HR policies, employment practices, board governance policies, and organizational obligations.
- Maintain compliance with nonprofit governance requirements as they relate to employment and HR practices.
- Coordinate required employment postings, reporting obligations, and related filings (e.g., EEO-1, W-2 distribution support).
- Assist with grant compliance requirements related to personnel documentation and time tracking as applicable.
- Support internal audits and respond to external compliance inquiries or reviews related to HR matters.
Duty 3: Employee Relations & Organizational Culture
- Foster a positive, inclusive, and equitable workplace environment consistent with TPCA’s mission and values.
- Provide confidential support to employees navigating workplace concerns, conflicts, or accommodation requests.
- Assist leadership with employee relations matters, including documentation of disciplinary actions or performance improvement plans.
- Coordinate staff trainings, recognition, engagement, and team-building initiatives.
- Promote a culture of transparency, psychological safety, and continuous learning across the organization.
Duty 4: Payroll Coordination & HR Systems
- Coordinate and support payroll processing in partnership with finance staff or an external payroll provider, ensuring accuracy and timely submission as needed.
- Maintain and optimize HR information systems and personnel records management platforms.
- Generate HR reports and workforce metrics for leadership review as requested.
- Support the evaluation and implementation of HR technology tools or systems improvements.
Duty 5: General Organizational Support
- Maintain knowledge of TPCA policies, procedures, and internal systems.
- Participate in TPCA staff huddles, functional team meetings, and pertinent conferences and professional development opportunities.
- Provide staff support at Association-sponsored events, such as the Annual Conference and President’s Dinner, as needed.
- Perform other tasks and duties as identified by the immediate supervisor.
Qualifications:
Education & Experience
- Bachelor’s degree in Human Resources, Business Administration, Public Administration, or a closely related field.
- Master’s degree and or SHRM certificates preferred.
- Minimum of 3–5 years of progressive HR generalist experience, including demonstrated competency in compliance and employee relations.
- Experience working in a nonprofit organization, membership association, or mission-driven environment preferred.
- Familiarity with community health center, or healthcare-adjacent regulatory environments is a plus.
- Experience with grant-funded organizations and associated HR and time-reporting compliance requirements preferred.
Core Competencies:
- Solid working knowledge of federal and state employment law and HR best practices.
- Demonstrated ability to handle sensitive and confidential matters with the utmost discretion and professionalism.
- Strong written and verbal communication skills with the ability to clearly explain policies and procedures to diverse audiences.
- Proven ability to work independently, manage competing priorities, and exercise sound judgment in a small-team environment.
- Collaborative, people-centered approach with a genuine commitment to equity and organizational mission.
Knowledge, Skills, and Abilities:
- Maintain knowledge of TPCA policies, procedures, and software platforms.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and HRIS or payroll systems required.
- Professional HR certification (PHR, SPHR, SHRM-CP, or SHRM-SCP) strongly preferred.
- Bilingual or multilingual skills are a plus.
- Participate in TPCA staff huddles, functional teams, staff meetings, and pertinent conferences and meetings.
- Provide staff support at Association-sponsored events as requested.
- Perform other tasks and duties as identified by the immediate supervisor.
Work Environment (includes physical requirements):
- Office environment; hybrid or flexible schedule arrangements may be considered for the right candidate.
- Prolonged sitting, use of computer, monitor, and keyboard; occasionally lifting of lightweight boxes or materials.
- Occasional travel to health center sites, local meetings, and organizational events.
- Must be authorized to work in the United States.
Hours: 20-24 hours per week (schedule negotiable)
Pay: $32-$41 per hour
This job description reflects management’s assessment of the functions and requirements of the job. It is a general guideline and not intended to be an exhaustive list of all job elements. It does not restrict management’s ability to reassign or change responsibilities. I have received and read my job description. I understand the requirements of the job and that I am expected to perform other duties as assigned.
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